Based in Appleton Thorne, Warrington and founded in 1970, Eddie Stobart has a distinguished history in providing logistics and distribution services. A beloved and iconic UK brand, they work with a range of house-hold names including Tesco, Coca-Cola and Amazon to provide leading end-to-end supply chain transport and logistics across the UK and Europe.
The challenges
- Provide an archive for up to 15 years worth of legacy documents
- Automate the storage, indexing and distribution of over 33,000 monthly completed POD/POC documents.
- Facilitate the storage, workflow, approval and storage of over 7,500 accounts payable invoices monthly.
- Provide for easy and fast retrieval of any document stored in the system.
- Automate the archiving and deletion of appropriate documents.
- Streamline the creation, modification, approval and automated ERP creation of PO Requests
Our Solution
- On-premise DocuWare solution distributed across 13 servers.
- Load-balanced across SQL and Application services to control resources during heavy usage periods
- Implemented with PRTG performance and availability monitoring
- Document specific workflows and authorisation matrices.
- Intelligent Indexing
- POD/POC import, indexing and distribution to end-point customers
- Integrated data validation with the CHORUS accounting system
- A web-based SSO PO request application feeding directly in DocuWare and CHORUS.
- Templated PO Requests facility
ANOTA and Eddie Stobart working together to deliver across the UK and Europe.
Designing and implementing a unique DocuWare On-prem solution upon a bespoke highly-available infrastructure setting has enabled Eddie Stobart to maximise the ROI and make greater use of the data within the documents they process.
The end-to-end POD/POC solution provides for closer and more harmonious relationships with their key corporate clients as well as shortening the delivery-to-pay timeframe with a reduction in misplaced documents or inaccurate data.
The Accounts Payable (AP) solution ensures a swift, reliable and robust framework for the movement, validation, approval, and storage of documents.
The power of Intelligent Indexing and the Full Text facility allows the AP and POD/POC teams to quickly and accurately locate any document and fully respond to any customer query.
With our first-class, dedicated and highly-knowledgable support team on hand to assist, ANOTA help keep Eddie Stobart truckin'.
Benefits Gained
- Swift and accurate processing of circa 33,000 POD/POC documents a month.
- Integration with the CHORUS system to enforce data validity and accuracy.
- Full Text search means locating documents in seconds rather than minutes.
- CO2 savings through a reduction of printing and paper use.
- Reduced accounts payable transaction time across the lifetime of a document
Empower your team. Get in touch.
Talk to us and plan your strategy, call 0113 887 2400 or email info@anota.co.uk