Latest News
Ditching the ERP migration nightmare.
Let's be honest, an ERP migration is rarely anyone’s idea of a good time. They're notoriously complex, time-consuming, and absolutely fraught with risk. The thought of lost invoices, broken workflows, or compliance nightmares is enough to make any Finance Director break out in a cold sweat.
But what if you could move to a brand-new ERP system without the usual chaos? What if you could keep business-critical processes running smoothly while the core system is being swapped out? That’s not a pipe dream; it's exactly what happens when you strategically combine DocuWare and VERTOSUITE.
Changing your ERP system can often feel like trying to dismantle a jet engine mid-flight. The disruption is real, and the potential pitfalls can be costly. The most common challenges we see include:
- * Data Fragmentation: Critical documents become scattered across legacy systems, making them hard to find and use.
- * Workflow Disruption: Essential processes, like invoice approvals, grind to a halt, causing frustrating delays.
- * Compliance Gaps: Maintaining a complete and auditable trail becomes a challenge during the transition, risking regulatory penalties.
These issues don’t just slow down your project; they can directly cost money, impact on staff morale, damage relationships with suppliers, and trigger significant regulatory problems.
DocuWare is your document safety net
The first step to a calm migration is securing your critical documents. DocuWare acts as a neutral, secure, and centralised repository for all your business-critical files. Before, during, and after the migration, it acts as a rock-solid foundation, ensuring:
- * Business Continuity: Key workflows keep running, as they are not reliant on the new or old ERP system for document access.
- * Complete Compliance: Every document remains traceable and completely auditable, so you never have to worry about missing links in your audit trail.
- * Instant Accessibility: Your teams can quickly find the files they need without the painful process of digging through old, unfamiliar legacy systems.
Explore DocuWare’s document management features to see how it can safeguard your transition.
Then, to move beyond simply securing your documents, you need intelligent automation. VERTOSUITE leverages DocuWares workflow capability and extends it into yoru ERP system,it takes things a step further by automating crucial processes across multiple, often disparate, systems. During the migration period, this means:
- * Invoice Processing continues without interruption, ensuring cash flow is maintained.
- * Purchase Order Invoice approvals stay on track, preventing procurement delays.
- * Data Flows seamlessly and accurately between the outgoing and incoming ERPs, reducing manual data entry and errors.
Learn more about this indispensable automation at VERTOSUITE.
The AP dashboard advantage
Accounts Payable (AP) is typically the department hardest hit during an ERP system change where aanual matching and accidental duplicate payments are common pitfalls that can be entirely avoided.
By combining the document security of DocuWare, the automation power of VERTOSUITE, and Intuitive’s AP dashboards (available at weareintuitive.com), you can gain invaluable information including:
- * Real-time Visibility into the exact status of every invoice.
- * Instant Spend Analysis for better financial control during a volatile time.
- * Faster Approvals, keeping the finance function agile, even mid-migration.
The way forward
The truth is, ERP migrations are inevitable. Whether driven by growth, mergers, or necessary technology shifts, they are simply part of modern business life. The question is no longer if you will migrate, but how painful it will be.
With the robust, collaborative power of DocuWare and VERTOSUITE, the answer is: far less painful than it could be!
Moving your core ERP system doesn't have to feel like open-heart surgery. Instead, it becomes a well-planned renovation - smooth, efficient, and with minimal disruption to the people and processes that matter most.
So, if your organisation is planning an ERP migration don't risk the chaos instead, start by securing your documents and automating your workflows today to ensure a seamless transition.
Get in touch with us to find out how DocuWare and VERTOSUITE can guarantee your business continuity.
